Preserving and destroying documents

To remain legally compliant, not only must you ensure that your documents are destroyed at the appropriate time, you must also make sure that your documents cannot be deleted maliciously.

From the moment a document enters your OnBase system, it can be completely under control with an un-editable data trail, protected through its lifespan, and automatically destroyed at the appropriate time.

OnBase allows your Records Manager to be able to easily implement your retention plans and policies to your electronic documents and records. OnBase will then ensure that your sensitive documents are not deleted until their official retention period has expired.

Document Retention

Think of all the active documents in your organisation – everything from accounting statements to commercial contracts to employee files. How many of these documents have outlived their business usefulness? Can you afford the risks of keeping documents for too long, or not long enough? How can you remember exactly when to purge each document?

OnBase enforces a structured retention policy across your organisation, establishing consistent, automated processes for retaining required documents and destroying expired documents. Reduce expenses, save storage space, and minimise legal compliance risks by eliminating manual retention practices.

Stop relying on memory, start relying on OnBase!

Records Management

Retaining records for too long is as legally risky as destroying them too soon.

With OnBase, complicated records management is made simple. Flexible retention schedules satisfy complex requirements from state and federal laws to internal policies. Destruction of expired documents will stand up in court, reducing legal risk and the cost of discovery. Inefficient manual retention practices are replaced by a fully automated retention process.

Prove compliance with less hassle, with less cost.

Records Management for DoD 5015.2

For most organisations, OnBase Records Management will meet – and even exceed – all of their retention requirements. However, some organisations, such as agencies of the Department of Defense (DoD), may require compliance with DoD 5015.2.

If you fall into the second category, OnBase Certified Records Management can help you meet those specific requirements. Certified Records Management enables you to maintain complete record information and history; manage complex retention schedules; and facilitate the transfer and accession of records to the National Archives and Records Administration (NARA). And it doesn’t matter if the record is in electronic, physical or email format – they're all managed with a single application!


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