An ideal ECM solution will provide have affordable redundancy of your data, and have your retention policies running automatically behind the scenes.
An ideal ECM solution should make it easy to:
- Secure your content. Your ECM solution should be able to take advantage of your existing Active Directory and LDAP security design. You ought to be able to further secure your data with https connectivity and file level encryption on NTFS shares.
- Protect your content. You should not have to pay for expensive storage devices to benefit from online redundancy. Your ECM solution should allow you to store the files on any network discoverable file share, allowing you to take advantage of your existing infrastructure. It should provide multiple electronic copies of all your documents, across multiple servers and locations.
- Destroy your content. Legal requirements dictate that your documents are deleted according to their legal retention requirements. Can you implement these within your ECM solution? One of the main benefits of storing your content centrally is so that you can manage its lifespan. Ensure that your ECM solution will make it straight forward to implement your retention plans.