Like all departments in government, human resources (HR) must do more with less staff and budget. However, when employee information is manually processed and stored in paper files, compiling, managing and tracking these documents is difficult and time-consuming.
OnBase by Hyland enterprise content management (ECM) maximizes employees’ abilities to perform administrative tasks, access information and kick off HR approval processes.
Start with the solutions you need right now, like the ability to electronically store and retrieve documents, and leverage them across your department as time, budget and goals permit. Once you start optimizing processes, extend your OnBase solution to automate other essential tasks like policy and procedure sign-offs and performance reviews. Rolling out OnBase across the enterprise creates benefits like:
Reclaiming staff time with electronic content management: OnBase enables HR to capture and store employee documents electronically – whether they’re scanned, faxed or emailed. Organizations eliminate the need to manage multiple, paper-based copies of documents, reducing associated costs and process delays while ensuring that confidential employee information is secure.
Supporting compliance for policies, credentials and more: OnBase provides a single place to distribute, acknowledge and archive policies. With tools to distribute this information, every staff member is aware of the most current policies, supporting compliance with program rules and agency standards. OnBase also automatically identifies required documentation that’s missing, ensuring information like credential records and background checks are completed and collected.
Eliminating paper forms and creating transparent, faster processes: Managing employees is vital to the success of your government agency. OnBase helps organizations achieve their goals by automating tasks and providing a central place to track key human resources processes like evaluations, vacation requests and forms-based tasks. With OnBase, you replace manual processing, automate routing and track approvals so HR management is seamless, secure and fast.