Document scanning and indexing captures information from paper documents and converts it into digital formats for ease of storage, search, retrieval, and use.
Scanners currently have the capacity to scan thousands of pages of paper daily, transferring information from large troves of paper to digital, typically as PDF, TIFF, or JPG files. Scanning software with optical character recognition capabilities process the image files and extract the needed information. Indexing software optimises text for search by identifying and categorising documents and applying search criteria.
Document scanning and indexing are necessary initial steps in an organisation’s digital transformation plan. Scanning and indexing improves operations by:
An enterprise information platform stores all content, regardless of where it originated. Direct integration with various scanning devices increases efficiencies as batch scanning for quick capture and indexing makes information instantly retrievable for all appropriate users. Scanning and indexing paper documents prepares the information for successful integration into an enterprise information platform:
To learn more about scanning and indexing and the benefits of an enterprise information platform solution, click here.