Optical character recognition (OCR) technology software is a business solution for automating data extraction from printed or written text from a scanned document or image file and then converting the text into a machine-readable form to be used for data processing like editing or searching.
A common application of OCR is the automated conversion of an image based PDF, TIFF or JPG into a text based machine-readable file. OCR-processed digital files, such as receipts, contracts, invoices, financial statements and more, can be:
Businesses that employ OCR to convert images and PDFs (typically originating as scanned paper documents) save time and resources that would otherwise be necessary to manage unsearchable data. Once transferred, OCR-processed textual information can be used by businesses more easily and quickly.
The benefits of an OCR solution to businesses include:
OCR functionality, the ability to extract machine-printed text from a digital image, is only one aspect of a data capture solution. Data can be extracted from documents in many different formats—hand printed text (ICR), check boxes (OMR), bar codes, etc.
Robust data capture solutions handle multiple document formats and can be used with both electronic and paper documents, eliminating paper and reducing manual identification and data entry of document content into other systems.
By employing OCR technology within a data capture solution, businesses can: