Compliance is a priority for Athletics departments and one that impacts the roles and responsibilities of various key personnel from coaches and trainers to athletics administrative staff, the Athletic Director and, of course, compliance officers. Tracking compliance with the regulations surrounding activities such as recruiting new student athletes and monitoring current student athletes’ academic eligibility and injury treatment and recovery requires conscientious, detailed communication and documentation.
Unfortunately, paper-based filing and inconsistent approaches to reporting interferes with an Athletics department’s ability to effectively communicate and collaborate across departments, leaving many institutions open to compliance-related scrutiny.
By leveraging OnBase for document and process management in Athletics, institutions drive efficiencies and bolster compliance, while streamlining back office administrative tasks like equipment purchasing requests and inventory management. OnBase electronically stores information in one central repository offering authorized users instant access to documents, whether it’s a physician’s report with conditioning restrictions for a recovering athlete, a scouting report for a possible recruit or a health screening e-form. Business process management tools facilitate the submission, routing and approval of requests for onsite and offsite recruiting visits and provide enhanced visibility, making monitoring compliance efforts easy.