Records Management

Information governance made easy with an OnBase records management system

Minimize risk and support compliance

From The General Data Protection Regulation (GDPR) to The California Consumer Privacy Act, there’s a lot to comply with when it comes to records management, retention and destruction. There’s also a lot at stake.

Failing to meet legal retention requirements can mean fines, jail time, costly audits, the loss of customer trust and more.

Thankfully, there’s OnBase. With an OnBase records management system, your organisation can manage retention plans and take advantage of multiple destruction options exactly when you need them.

Streamline records and information management from creation to destruction

OnBase minimises risk and supports compliance by securely storing, protecting and destroying your information in accordance with applicable regulations.

Leverage the Iron Mountain® Policy Center solution to apply aggregated, updated and easy-to-understand retention regulations and citations to all relevant documents within OnBase. Learn how.  

By consolidating all your important content into one system, OnBase solves the problems associated with managing content across a variety of databases, systems and physical storage locations.

Using OnBase for records management, you can:

  • Enable complete lifecycle management from document creation to declaration through final disposition
  • Improve consistency and precision by automating manual tasks like creating new records and checking records for completeness
  • Ensure timely disposal of qualified records automatically or after required approval

See how real customers benefit from OnBase records management

 

Discover how OnBase information governance solutions streamline your information management:

Document Storage and Document Archiving

OnBase offers a variety of document storage software and document archiving software solutions to store an unlimited number of live, online copies for each file within the system.

Physical Records Management

OnBase enables organisations to manage physical records alongside electronic documents and records, using OnBase as the single interface – regardless of record location or format.

Records Retention and Document Retention Solutions

OnBase records retention software ensures documents are destroyed on time and cannot be unintentionally deleted beforehand. Learn more.