CLEVELAND – Aug. 2, 2012 – Many organizations are hesitant to move beyond document-centric processes. Once they analyze those processes, they realize too many documents take up space, cause errors and slow procedures. For DFCU Financial, the multiple technologies it deployed for document and records management were no longer serving its business needs. After an extensive vendor selection, with a unanimous vote from the selection board, the credit union chose OnBase, Hyland’s enterprise content management (ECM) solution.
“Since we have been on our existing archive for over 17 years, we still organize information in ways that made sense with older versions of storage hardware. That, combined with poor legacy index design, too many or too few index values, and unrealistic retention policies - like tagging most documents for 'permanent' retention, added up to big challenges in retrieval and records management,” said Elizabeth Hershey, vice president, delivery channel support at DFCU Financial.
“DFCU knew its challenge wasn’t just with documents but also included the multiple sources of content outside the typical document category, including signature cards, reports, emails and retention alerts for documents,” said Michelle Shapiro, Hyland’s financial service marketing manager. “ECM will become a critical part of credit union’s business strategy to increase efficiency, manage information and improve member service,” Shapiro said.
DFCU is taking a phased approach to its OnBase implementation. The first phase will consist of converting its legacy system to OnBase, and integrating OnBase with its Open Solutions core platform.
“The second stage is really the most exciting for us because it’s the part that will have a direct impact on our members, efficiency goals, and bottom line,” Hershey said. During this phase DFCU will implement e-receipts, decentralized scanning, e-signatures and auto indexing. It will expand its e-fax solution and create a portal for members to get into the OnBase archive and access to their information. “Most importantly we’re automating processes with workflow. This will unlock a lot of value in accounts payable, cash areas, and internal processes from Lotus Notes including fulfillment requests and document heavy processes.” Hershey said.
For more information about how credit unions are leveraging the OnBase solution visit Hyland.com/Financial Services.
About Hyland Software
For more than 20 years, Hyland Software has been dedicated to meeting organizations’ needs for document and process management with OnBase, an enterprise content management (ECM) solution suite. As OnBase has evolved through consistent product innovation, it remains focused on automating business processes that depend on documents, content and people to operate more effectively.
Tailored for departments and comprehensive for the enterprise, OnBase is designed to grow with organizations, whether it chooses an on-premises or software as a service (SaaS) model.
With more than 10,800 lifetime customers, a partner network of more than 300 Authorized OnBase Solution Providers, customers in 63 countries and offices on four continents, Hyland Software is one of the most viable vendors in the ECM market today. For more information about Hyland Software’s ECM solutions, please visit Hyland.com.