Whether you’re working for a financial institution, insurance company, or any other organization with compliance issues, investigations of some type are likely a part of your business operations. Underwriting, fraud, anti-money laundering, claims management, public defender work—even employee background checks—require employment of the investigative process. And these investigations are all best handled by a robust case management solution.
Investigative case management focuses work on evidence gathering for the sake of producing a conclusion such as a conviction or violation discovery. This goal-driven work requires meticulous attention to the detail that significant data provides. As such, case management software should facilitate information collection and analysis, empowering your team to use data to resolve even the most complex cases.
Here are 7 reasons why case management software for your investigations is crucial.
1. Aid investigators’ work
Get off the paper trail. Case management software provides a repository for all your data—both structured (straightforward information easily stored in a database) and unstructured (emails, scanned documents, audio and video files, etc.) for ease of access. A content management system can also extract, audit, and analyze data from disparate sources, allowing your investigators to effectively and quickly recognize connections and patterns as well as identify relevant evidence and non-compliance.
2. Simplify the process
Case management software can be used to initiate new investigations that might originate from various sources including your detection systems, internal audit, employees, or even clients. These cases can then be systematically prioritized, assigned and routed to the appropriate people based on workflow rules. Upon resolution, outcomes are delivered automatically to decision-makers, reported to regulators or distributed to a defined recipient list in a comprehensible, timely manner.
3. Consolidate data
Data once confined to spreadsheets and file folders is actionable intelligence when centrally managed via case management software. And while various systems and information sources keep data isolated in separate databases and applications that don’t necessarily communicate with one another, a case management solution by definition connects the dots, bringing all data pertinent to the current investigation—including past investigations, organizational policy and associated references—together into one interface.
4. Maintain data confidentiality
Without a case management system in place, access to potentially sensitive material and data from your investigations can be arbitrary, even haphazard. An investigative case management solution can limit access based on permissions you establish so no one can see information they shouldn’t. An effective solution can also ensure investigations comply with your organization’s rules and standards.
5. Save time
Managing and accessing data pulled from multiple sources is time-consuming—and the more information on-hand, the harder to analyze. Investigative case management software can simplify and speed up your investigations with automated processes, real-time reporting and increased accuracy. And universal access via connected devices means investigations can move forward anytime, anywhere.
6. Improve collaboration
Investigative case management solutions provide online tools for real-time collaboration via posts of pictures and notes, giving your investigators incentive to work together and share insights with other departments. This sharing, in turn, will streamline processes and further enhance case communication throughout the organization.
7. Save money
Optimized collaboration among your team members and supporting parties makes sense out of complexity (or chaos). By streamlining communication and interactions, solutions for investigative case management can help you build strong platforms for negotiating and decision-making, reducing overhead and missed opportunity costs.
Need more information to compare vendors?
Forrester Research, Inc. evaluated the 14 most significant software providers in dynamic case management. Download your complimentary copy of the report below. Compare vendors and find the right solution for your organization.