Picture all of those boxes and filing cabinets full of historical archives being stored in your organization’s warehouses, filing rooms or even empty offices. The ones filled with hundreds of documents, papers, snapshots and financial reports – many of which are duplicates or damaged and unidentifiable.
Now, imagine having a request come in for you to find a specific document from one of those boxes or filing cabinets. How confident are you that you would be able to find it quickly? Would you even be able to find it?
With document imaging, these concerns go out the door along with those boxes and filing cabinets, allowing you to reclaim valuable office space and cut costs surrounding the physical storage of documents and files. And, by making that content much more accessible, you also speed processes organization-wide by removing the hunt for information.
Document imaging encompasses all processes that convert paper documents into an electronic format. However, the right system does much more than that, including:
To make sure you find the right document imaging system, there are a number of questions you need to ask to determine your organization’s needs. These include:
These are just some of the questions you need to answer, but they’ll give you a good start in understanding the level of the project you are about to start. A good software provider will help you answer these and any other questions you may have.
Ready to learn more about other related enterprise content management (ECM) terms? Check out the following terms: