The true effect of a reliable document management solution
What is document management and do I really need it? That’s probably the question that led you here in the first place. Well, considering that around 60 percent of an average employee’s day is spent working with records or documents, you can see how efficiently managing that information – whether physical or electronic – can profoundly affect an organization’s level of success.
Document management systems add accessibility to information
For an organization to flourish, information has to continue to flow the right people, and it needs to get to them at the right time. When relying on manual and paper based processes for managing documents, information gets misplaced or is delayed in reaching the right hands.
The right document management system:
- Makes necessary information immediately accessible from one central location
- Enables multiple users to access the same, up-to-date document simultaneously
- Removes the need for physical storage, cutting costs and time spent searching through filing cabinets
Creating a foundation for your information
To achieve these goals, enterprise document management software creates a central electronic location for all of your organization’s document-centric information to be captured and stored. This makes the documents and information your employees need much easier to find, allowing them to focus on their roles, rather than hunting down pieces of paper.
The best part is, getting started is easy. Even though the right document management solution works enterprise-wide, it is often best to start in a single department – usually the one that need the most help. This allows you to build a foundation for your solution to build on. Eventually you can expand to other departments. All the while you’ll be able to add functionality as you see fit, such as adding workflow to automate the routing of documents and information directly into the laps of those who need it.
In the end, every organization creates their own path when building their document management system, but the right solution will give you all the options you need to find success.