Document Capture and Scanning Solutions

Document imaging and scanning with OnBase

OnBase works with almost any scanning device, from the all-in-one printer devices suitable for scanning single pages, to production scanners capable of imaging thousands of pages per hour.

Just as scanners come in sizes to meet various needs, OnBase also has a variety of scanning solutions designed to meet your requirements for any location. 

  • High-volume batch scanning - Capture hundreds or thousands of documents daily at remote offices and centralized locations.
  • Low-volume and ad-hoc scanning - Your users can scan documents as they come in to your organization, using the devices most convenient for their role and location. 
  • Automated data captureMinimize manual data entry using technologies like Optical Character Recognition (OCR), Intelligent Character Recognition (ICR) and bar codes. Brainware by Hyland provides intelligent classification and extraction capabilities, for both structured and semi-structured documents. 

Paper is not the only thing you need to capture

It’s not just paper documents that should be centralized within your ECM system. Your electronic business information is often scattered across file shares, email inboxes, Microsoft SharePoint sites, fax servers and other business systems.

Manage all of the related documents together in one system.

  • Integrations for MS Outlook, IBM Lotus Notes and Novell Groupwise - Enable users to capture emails and attachments when they're received. They are instantly associated with the relevant folder, case or business transaction.
  • Email and Fax Servers - OnBase automatically captures, classifies and stores emails and attachments sent to centralized addresses.  These emails can trigger business processes, eliminating costly delays and improving customer satisfaction. By integrating with popular fax servers, OnBase eliminates the need to print faxes, and captures them electronically, making them instantly available to appropriate personnel.
  • Mainframes and AS/400 applications - OnBase electronically captures ASCII, PCL, AFP, DJDE, PDF and XML print and data streams generated by these business systems and separates, classifies and indexes the documents automatically.
  • File Shares, FTP Sites and SharePoint sites - OnBase provides several tools to easily import large volumes of documents stored on network drives or FTP sites, using existing text and XML data for identification.  Integrations with SharePoint allow documents to be manually or automatically archived into OnBase.
  • “Print” to OnBase - Stop printing documents, just so they can be scanned. Archive documents into OnBase from any application with a print function.  By means of a virtual print driver, content found in websites or other business applications is converted to image format and stored in OnBase, and instantly associated with the related information.

To learn more about the wide range of OnBase ECM functionality, click here. And for more information about OnBase content and data capture capabilities, visit the Capture section.

Gartner Magic Quadrant for content services platforms