The change management process in systems engineering is the process of requesting, determining attainability, planning, implementing and evaluating changes to a system. It can be a challenging process but is a necessary for organizations to move forward and create more efficient business processes.
While essential, change management can be time consuming and costly for businesses when paper-based processes are used. Manually managed processes are prone to errors and lack visibility into change history. They also limit collaboration among employees.
With OnBase, Hyland Software's enterprise content management (ECM) solution, the entire change process is automated, allowing businesses to quickly implement necessary changes to processes, systems and product configurations. And OnBase ensures a process is followed when altering products.
Change requests take much less time to complete than manual systems with OnBase's Engineering Change Management solution. Throughout each stage of the change – from the initial request to implementation and review – OnBase tracks changes made, providing visibility into the entire process. By automating change management, you minimize errors and ensure employees reference the proper versions of files and drawings.
And, with ShareBase by Hyland, you can easily and securely share drawings and related documents with internal and external parties to the change process even further. The natural interaction between ShareBase and OnBase shares related information with the engineering drawings management solution, regardless of whether recipients have access to OnBase.