Agenda, Minutes, Video and Voting

A single solution for legislative management

OnBase by Hyland transforms your legislative process with a platform that manages the critical functions of the clerk’s office and secures it all within a central repository that also supports your public records responsibilities. With features that make staff more efficient and convenient access for constituents and elected officials, OnBase makes a paperless clerk’s office a reality.

Promotes a paperless legislative process from agenda creation through the meeting

OnBase provides a single platform for the complete management of the agenda, minutes, video, voting and records related to a meeting. To achieve this, OnBase provides features like:

  • Automatic packet creation for constituents and council members: OnBase takes all approved items and supporting documents for each meeting and creates public and executive session packets. With a few clicks click, staff can publish and distribute these packets for constituents or members of the legislative body to reference online or on tablets through Agenda To Go
  • Simplified video posting with agenda bookmarks: OnBase provides tools to stamp and bookmark video during the session, enabling posting immediately upon session completion. You can then easily post the recording to your website, giving constituents the ability to watch specific segments by clicking on the corresponding points on the agenda
  • Tracking and displaying of live voting: The solution enables the legislative body to register their votes via touchscreen and immediately display it through information panels in the session. OnBase also tracks the votes for reference after the session ends
  • Consolidates disconnected solutions: OnBase consolidates solutions across government from the content and processes critical to your legislative process to the records responsibilities and everyday program delivery that serves your constituents

One solution to meet public records responsibilities and improve constituent service

With a repository that is accessible to the whole organization, OnBase does more than support your legislative process. Simplify your public records tasks with a single solution for record storage and retrieval, request automation and tracking. And, with tools to support self-service access to documents, OnBase cuts down on the burden of over-the-counter requests – while making requests more convenient for constituents.