Agenda, Minutes, Video and Voting

One system to manage agenda, minutes, video and records

Gathering and scheduling agenda items in a paper world wastes an inordinate amount of staff time. Paper packets require hours of printing and collating, and last-minute changes add pressure to already tight posting and meeting deadlines. And even if you already have an agenda and minutes solution deployed, most only have basic repositories with very limited capabilities to help overcome these challenges.

OnBase by Hyland transforms your legislative process with a platform that manages the critical functions of the clerk’s office and secures it all within a central repository that also supports your public records responsibilities. With features that make staff more efficient and convenient access for constituents and elected officials, OnBase makes a paperless clerk’s office a reality.

Promotes a paperless legislative process from agenda creation through the meeting

OnBase provides a single platform for the complete management of the agenda, minutes, video, voting and records related to a meeting. To achieve this, OnBase provides features like:

  • Automatic packet creation for constituents and council members: OnBase takes all approved items and supporting documents for each meeting and creates public and executive session packets. With a single click, staff can publish and distribute these packets for constituents or members of the legislative body to reference online or on tablets through Agenda To Go
  • Simplified video posting with agenda bookmarks: OnBase provides tools to stamp and bookmark video during the session, enabling posting immediately upon session completion. With a single click, the recording posts to your website, giving constituents the ability to watch specific segments by clicking on the corresponding points on the agenda
  • Tracking and displaying of live voting: The solution enables the legislative body to register their votes via touchscreen and immediately display it through information panels in the session. OnBase also tracks the votes for reference after the session ends
  • Consolidates disconnected solutions: OnBase consolidates solutions across government from the content and processes critical to your legislative process to the records responsibilities and everyday program delivery that serves your constituents
OnBase goes beyond securing all records from your core systems by also managing processes for agenda and minutes and public records requests, web-based records access and more – all on a single enterprise information platform.