Physical Records Management

Simplify your organization's physical file tracking system

OnBase enables organizations to track, locate and request physical records electronically. Manage physical records alongside electronic documents and records, using OnBase as the single interface – regardless of record location or format.

OnBase physical records management software enables organizations to:

  • Provide centralized management of physical records alongside electronic records in a single system
  • Enforce uniform retention policies across both physical storage facilities and electronic repositories
  • Extend compliance initiatives into physical record business practices
  • Rapidly discover and locate physical record information as it relates to electronic content
  • Increase accountability by tracking the chain of custody through an auditable access history

Benefits of a physical records management system

By deploying an OnBase physical file tracking system, you provide employees with a truly complete set of content, both electronic and physical. This includes benefits such as:

  • Empowering employees to focus on work that moves the company forward, not retention requirements
  • Enabling records managers to focus on the overall process due to increased visibility
  • Simplifying compliance efforts organization-wide by making sure records are securely organized, appropriately discoverable and then destroyed at the appropriate time

Ready to learn more? Contact OnBase by Hyland to learn more about the various ways you can manage physical records with OnBase.